Your payouts, already categorized in QuickBooks
Connect QuickBooks Online once and every Dueflow payout posts as a deposit whose lines match the bank statement — dues, store, donations, and chapter billing, split correctly.
One deposit, five kinds of money
A single Dueflow payout can contain dues, store sales, donations, and chapter billing — minus a payout fee, plus whatever was collected before the last withdrawal. QuickBooks sees one number hitting the bank. Somebody, usually the treasurer or the accountant billing by the hour, then reverse-engineers the split from exports and hopes it reconciles. Do that twice a month for a year and the books tell a story nobody trusts.
The split comes with the deposit
Map your QuickBooks chart of accounts once — a bank account, an income account per category, and an expense account for payout fees. From then on, each payout can be posted to QuickBooks as a deposit with a line per income category, a negative line for a fee you paid, and a balancing line for carryover, adding up to exactly what landed in the bank.
One-click QuickBooks Online connect
Authorize Dueflow from your QuickBooks company, and disconnect just as easily. Tokens refresh in the background — no re-authorizing every month.
A line per income category
Dues, store sales, donations, and chapter billing each post to the income account you choose, so revenue is classified before your accountant sees it.
Deposits that tie to the bank
Refunds net out, payout fees post as an expense line, and a balancing line absorbs money collected before the last payout — the deposit total always equals the bank.
A sync log you can audit
Every payout shows whether it synced, when, and which QuickBooks deposit it created — with the error message when something fails.
Nothing posts by surprise
You pick which payouts to sync, and Dueflow warns you when a category or fee account is unmapped instead of quietly dumping it in the wrong place.
Built on the same ledger
The categories come from the actual payments behind the payout, not a re-keyed summary — the same data your dashboard and exports use.
Set it up once a year, at most
Connect QuickBooks Online
Authorize Dueflow from your QuickBooks company in a single OAuth step.
Map your accounts
Pick the bank account payouts land in, an income account for each category, and an expense account for payout fees.
Withdraw as usual
Run payouts from Dueflow the way you already do. Nothing about collecting money changes.
Sync the deposit
Post the payout to QuickBooks and watch it appear as a categorized deposit that matches the bank line exactly.
Why the deposit always reconciles
Dueflow builds each deposit from the ledger activity in the window the payout covers: money paid in per category, minus refunds out of the same category. If you paid the payout fee, it posts as a negative expense line, because the bank received the net — treating a fee as reduced income is the mistake that makes an accountant's month worse.
Chapters rarely withdraw exactly what they collected in a window, so anything left over from a prior balance lands on a clearly labeled unallocated line. The result is a deposit whose lines sum to the bank total to the cent, which is the only thing reconciliation actually requires.
- Per-category income lines, net of refunds
- Payout fee posted as an expense, not lost revenue
- Balancing line for prior-balance carryover
- Deposit total equals the bank statement exactly
Your chart of accounts, not ours
Dueflow reads the active accounts from your QuickBooks company and lets you choose which ones to use: bank accounts for the deposit, income accounts for dues, store sales, donations, and chapter billing, and expense accounts for fees. Nothing is created in your books on your behalf.
If a category has activity but no mapped account, Dueflow tells you before syncing rather than guessing — the same for a payout fee with no expense account, which would otherwise misclassify an expense as income.
Availability
The QuickBooks integration is enabled per organization while it rolls out, so it appears under Settings → Integrations once it's switched on for you. Get in contact if you'd like it turned on — chapters and nationals both qualify, and like everything else in Dueflow, it costs nothing.
Everything included with accounting sync
- QuickBooks Online OAuth connection
- Automatic token refresh
- Bank account mapping for payouts
- Income accounts for dues, store, donations & chapter billing
- Expense account for payout fees
- Refund-aware category netting
- Balancing line for carryover
- Unmapped-category warnings
- Per-payout sync with a full log
- Links to the created QuickBooks deposit
- Error messages on failed syncs
- One-click disconnect
Stop rebuilding the split in a spreadsheet
Connect QuickBooks once and let every payout arrive in your books already categorized.
Frequently Asked Questions
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