Fraternity Accounting Software.
Fraternity accounting software that starts from the money itself: every dues payment, reimbursement, and store sale lands in one chapter ledger, can be posted to QuickBooks Online as a categorized deposit, and feeds the Form 990 your chapter files each year – free for chapters.
Dueflow is free for chapters and nationals – $0 platform fees forever. Members pay a small processing fee per payment.
- $0 chapter fees
- 5-minute setup
- Built by treasurers
- Updated October 3, 2026
Illustrative Dueflow view using sample data.
- $0platform fees for chapters and nationals
- 1QuickBooks Online connection, mapped once
- 4income categories posted separately
- 990-N/EZform type computed from your gross receipts
Chapter accounting is usually a spreadsheet nobody trusts
Most fraternity treasurers do their accounting after the fact: dues arrive through Venmo, Zelle, cash, and a billing platform, then someone re-keys it all into a spreadsheet or QuickBooks at the end of the month. Receipts live in group chats, reimbursements go out before they are recorded, and the books drift from the bank balance. At officer turnover the next treasurer inherits a file they did not build and a Form 990 deadline nobody mentioned.
Books that are built from the payments, not reconstructed from them
Dueflow records every chapter transaction at the moment it happens – dues, payment plans, reimbursements, store and event sales, and chapter billing – so the ledger is the source of truth instead of a copy of one. Connect QuickBooks Online once and post each completed payout as a deposit split by income category with fees as an expense line, tying to the bank statement to the penny. The same ledger produces the gross-receipts and revenue-line workpapers a Form 990 needs, and exports to Excel or CSV for an advisor or CPA.
One chapter ledger
Dues, reimbursements, store sales, donations, and chapter billing are recorded as they happen, with the member, date, and category attached – no re-keying.
QuickBooks Online sync
Authorize QuickBooks Online in one OAuth step and map your chart of accounts once. Officers then post completed payouts as categorized deposits that match the bank deposit exactly.
Reimbursements with receipts
Members submit expenses with receipts; treasurers approve, reject, or pay. Every action is logged, so the expense side of the books is as clean as the income side.
Form 990 workpapers
Deadline tracking by your chapter's fiscal year, exemption-status monitoring, and gross-receipts and revenue-line workpapers built from the ledger for your 990-N, 990-EZ, or full 990.
Excel, CSV, and QuickBooks exports
Export the full transaction history for an advisor, a CPA, or nationals reporting – clean records that survive officer transitions.
Audit trail on every entry
Who recorded it, who approved it, when it was paid, and which QuickBooks deposit it synced to. Exactly what an advisor or alumni board asks to see.
AI finance assistant
Ask plain-English questions about outstanding dues, collection rates, and spending trends and get answers from your chapter's own records.
Chapter and nationals views
National organizations see per-chapter financials, cross-chapter analytics, and consolidated reporting from the same ledger – at no cost.
FAQ
Explore more
- Fraternity Finance SoftwareThe complete financial platform for fraternity chapters and nationals. Dues collection, reimbursements, merchandise sales, analytics, and AI – all in one place.
- QuickBooks Integration for Fraternity & Sorority ChaptersDueflow connects to QuickBooks Online and posts payouts as categorized deposits – dues, store sales, donations, and chapter billing split into the right income accounts, matching the bank statement to the penny.
- Software Built for Fraternity TreasurersEverything a fraternity or sorority treasurer needs to manage chapter finances – from dues collection to reimbursements to financial reports. Built by treasurers who lived the pain.
- Fraternity Reimbursement SoftwareDigital expense reimbursements for fraternity and sorority chapters. Members submit receipts, treasurers approve with one click, and every action is logged.
- Form 990 Filing for ChaptersDeadline tracking, exemption monitoring, and workpapers prepared from the records you already keep in Dueflow.
- QuickBooks Accounting SyncHow a Dueflow payout is posted to QuickBooks Online as a deposit whose lines match the bank statement.
Ready to modernize your treasury?
Join organizations saving thousands per year with zero platform fees and automated collections.