Dueflowdueflow
Schools, PTAs & PTOs

Every school dollar, accounted for.

Dueflow gives schools, PTAs, and PTOs a single place to collect activity fees, trip payments, and fundraiser money – with automated reminders for families and reporting that survives an annual audit. Free for the school.

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Dueflow charges organizations $0 in platform fees. Members pay a small processing fee per payment.

  • $0 platform fees
  • 5-minute setup
  • Board-ready reporting
  • Updated September 7, 2026

Illustrative Dueflow view using sample data.

  • $0platform fees for the school
  • 1ledger for fees, trips, and fundraisers
  • 100%of activity funds traceable to a student
The problem

Activity money arrives in envelopes and never reconciles

Field trip money comes to the classroom in cash, club dues get collected by a teacher, spirit-wear orders run through a form, and the fundraiser cash box is counted by volunteers. Every one of those is a separate record, and the person responsible for student activity funds has to make them agree at the end of the year.

With Dueflow

Collect online, reconcile automatically

Dueflow bills families for activity fees, trips, and club dues online, reminds them automatically, and lets them pay in instalments when a cost is large. Fundraisers and spirit-wear sell through links, and every dollar is attributed to the student, group, and purpose it was collected for.

  • Activity fees and trip payments

    Bill families online for activity fees, field trips, athletics, and club dues – by ACH, card, Apple Pay, or Google Pay.

  • Instalments for bigger costs

    Let families spread a trip or an athletics fee across payments instead of choosing between one big charge and going without.

  • Reminders teachers do not have to send

    Automated email and SMS reminders keep the follow-up off classroom teachers and out of backpacks.

  • Fundraisers and spirit wear

    Sell fundraiser items, event tickets, and spirit wear through a link or QR code – with no cash box to count.

  • Per-group activity funds

    Each club, team, or grade level gets its own group and balance, rolling up into a single school-wide view.

  • Audit-ready records

    Every collection, payment, and reimbursement is timestamped and attributed, so the annual activity-fund review starts from clean data.

How a school or PTA gets set up

  1. Step 1

    Add groups and families

    Create groups for clubs, teams, and grade levels, and import families from a spreadsheet.

  2. Step 2

    Bill fees and trips

    Create each fee with its own amount and due date, and allow instalments where they help.

  3. Step 3

    Run the fundraiser online

    Publish links for fundraisers, tickets, and spirit wear so nobody handles cash.

  4. Step 4

    Report and reimburse

    Reimburse teachers and volunteers with receipts attached, and export clean records for the year-end review.

Nobody should keep student money in a desk drawer

Cash collected in classrooms is the single biggest source of activity-fund headaches: it is untraceable until counted, it puts staff in an uncomfortable custody position, and a missing envelope becomes an unanswerable question.

Moving collections online removes the custody problem entirely. Payments go straight to the school's account, each one attributed to a student and a purpose, and the reconciliation is already done by the time the trip leaves.

  • Per-student attribution on every payment
  • No classroom cash handling
  • Complete record for the annual activity-fund review

Built for volunteer turnover

PTA and PTO boards change every year or two, and the treasurer role usually turns over with them. Records kept in personal spreadsheets leave with the volunteer.

In Dueflow the history stays with the organization: every fee, reminder, fundraiser, and reimbursement is on the record, so the next treasurer starts with context rather than a rebuild.

What schools and PTAs get on Dueflow

  • Activity fee, trip, and club dues billing
  • ACH, card, Apple Pay, Google Pay, and manual entry
  • Instalments and payment plans for families
  • Automated email and SMS reminders
  • Fundraiser, ticket, and spirit-wear sales
  • Per-group activity funds with school-wide roll-up
  • Teacher and volunteer reimbursements with approvals
  • Audit-ready exports

FAQ

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Take the cash box out of the classroom

Free for your school or PTA – collect the next trip payment online today.

Book a demo (opens in a new tab)Start free