Your club's finances, kept under par
Dueflow gives golf clubs member subscription collection, green fees and event payments, and clean committee reporting in one place — so subs stay current, the capital fund is protected, and the committee sees every dollar. Free for the club, forever.
Subs, comps, and the bar all live in different places
Annual subscriptions come in by check and bank transfer, competition entries get collected in cash on the first tee, society bookings go through the pro shop, and the capital fund is whatever is left in the second account. The honorary treasurer reconciles all of it by hand, and the committee gets a financial picture that is a month out of date.
One place for subs, comps, and capital
Dueflow bills every member category on a schedule, reminds members automatically until subs are paid, and takes card, ACH, and Apple Pay for green fees, competition entries, and society days through shareable links and QR codes. Capital and course-improvement funds are tracked as their own line, and the committee sees collection status live instead of at the next meeting.
Subs by member category
Bill full, junior, senior, social, and country members different amounts on the schedule each category expects — annually, quarterly, or monthly.
Automated subs reminders
Renewal notices and follow-ups go out by email and SMS on your timetable, so the treasurer is not phoning members in February.
Comps, green fees, and society days
Sell competition entries, guest green fees, and society packages with a link or a QR code in the clubhouse — no cash tin on the first tee.
Instalments for annual subs
Let members spread a full-year subscription across instalments without the club chasing each payment separately.
Committee reporting, ready on time
Collection rate by category, outstanding subs, and fund balances on a live dashboard you can bring straight into the committee meeting.
Clean books for the year end
Every payout posts as a categorized deposit for QuickBooks, so the annual accounts start from reconciled records.
How a golf club gets set up
Import the membership roll
Bring members in from a spreadsheet and group them by category — full, junior, senior, social.
Bill the subs
Create a subscription run per category with its own amount, due date, and instalment option.
Open a link for comps and green fees
Publish a payment link or clubhouse QR code for competition entries, guest fees, and society bookings.
Give the committee visibility
Add committee members with view-only access so the finance report is live rather than assembled the night before.
Renewals without the February scramble
Subscription season is the only time of year when a volunteer treasurer is effectively running a collections operation — hundreds of members, several categories, and a handful of people who always need a second nudge.
Dueflow turns that into a schedule. Renewal notices go out automatically, each member sees their own balance and payment options, and the treasurer's job shrinks to reviewing a dashboard and handling the genuine exceptions.
- Per-category subscription runs with their own amounts and dates
- Automatic email and SMS follow-up until a sub is paid
- Instalment plans for members who want to spread the cost
The capital fund stays the capital fund
Course improvements, machinery, and clubhouse work are funded over years, which is exactly why that money should never be mixed with operating cash.
Dueflow tracks capital and improvement levies as their own line with their own balance and contribution history, so when the committee asks what has actually been raised for the new greens, the answer is a number rather than a guess.
What golf clubs get on Dueflow
- Subscription billing by member category
- ACH, card, Apple Pay, Google Pay, and manual entry
- Automated renewal and arrears reminders
- Instalment plans on annual subs
- Competition, green fee, and society day payments
- Capital and improvement fund tracking
- View-only committee access
- QuickBooks-ready exports for the annual accounts
Run next season's subs on autopilot
Free for the club, set up in an afternoon, and every payment in one ledger.
Frequently Asked Questions
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